Company Overview

FACE Low-Cost Animal Clinic (FACE) is a nonprofit organization dedicated to providing affordable and high-quality veterinary care for dogs and cats in Indianapolis. Our mission focuses on preventing unnecessary euthanasia through accessible spay/neuter, vaccination, and wellness services, ensuring that all pets and their families can experience the joy of companionship.

Highlights

• 4 day work week
• Paid holidays and paid time off available
• The clinic is closed Saturdays of most major holidays and the week between December 24 and January 1
• Strong work culture supported with regular team building activities and community outreach efforts.

Summary

The Staff Accountant ensures accurate and compliant financial operations that support FACE Low-Cost Animal Clinic’s mission to provide accessible and affordable veterinary care. This role oversees financial records, prepares reports, and collaborates with internal and external stakeholders to maintain fiscal health and accountability of the organization.

Essential Functions:

Financial Reporting & Reconciliation:

• Prepare financial statements including but not limited to income statements, balance sheet, budget-to-actual, and other reports for the finance committee, Board of Directors, and leadership team.
• Reconcile bank, credit card, and investment-related statements in a timely manner.
• Close books monthly and make necessary journal entries based on account changes or recommendations by external accounting firm.

Budgeting & Compliance:

• Oversee the annual budgeting process, working closely with managers and other stakeholders to develop realistic and achievable budgets for each department and program.
• Ensure compliance with local, state, and federal requirements, including preparation of 1099s and coordination with external accounting firm for federal 990 return.

Operational Accounting:

• Maintain knowledge of acceptable accounting practices and procedures.
• Perform general ledger, accounts payable, accounts receivable duties.
• Manage daily banking procedures and maintain accurate financial records.
• Coordinate with development staff to track and report fundraising income in accounting and development software accurately with monthly reconciliation.

Stakeholder Support:

• Support the work of the finance committee by preparing reports, attending bi-monthly meetings, and presenting recommendations on short- and long-term financial objectives and policies.
• Coordinate with external accounting firm for the annual financial review.

Other Responsibilities:

• Work closely with managers on inventory controls and reporting.
• Communicate with vendors and clients to resolve billing and payment issues.
• Prepare various ad-hoc reports on an as needed basis.
• Identify and implement improvements to internal department procedures.
• Create and maintain department standard operating procedures.
• Assist Human Resources with bi-weekly payroll.
• Perform other related duties as assigned by management.

Skills and Abilities:

• Must be able to work in an environment with exposure to disinfectant/sanitation chemicals, animal dander, and excretions.
• Must display a professional manner at all times.
• Outstanding customer service skills.
• Excellent verbal and interpersonal communication skills.
• Seeks and responds to feedback from customers to improve service; seeks to understand the perspective of others.
• Energetic team player with a passion for FACE’s mission.
• Able to work across departments to ensure high-quality patient care and advancement of FACE’s mission.
• Flexible, adaptive style in working with many varied audiences in fast-paced environment.
• Open to change and variety within the workplace.
• Willingness to learn new tasks and information.
• Able to handle multiple tasks and prioritize work.
• Strong word processing and data entry skills.

Competencies:

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Physical Demands and Work Environment:

• Comfortable working around sick, injured, or unruly animals.
• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Schedule:

• Four-day workweek.
• May require occasional evening and weekend hours.
• Employee may work up to one day per week remotely.

Equal Opportunity Employer

FACE Low-Cost Animal Clinic is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.