Responsible for overseeing all accounting activity for Kiwanis International and its related organizations. The position ensures that the organization has systems and procedures in place to produce accurate and timely financial reports in accordance with US GAAP and compliant with company policies and procedures. Direct supervision of cash receipts, cash disbursements, accounts receivable, collections, accounts payable, invoice processing, bank account reconciliation, month-end closing, year-end closing, membership renewal billing, customer service, and financial statement preparation. These functions constitute the major duties and the significant day-to-day operations of the organization's Finance Department.
Manage and oversee the daily operations of the Finance Department: Month-end and year-end closing, general ledger journal entries, bank reconciliations, special financial reporting, invoice processing, and check preparation and distribution, cash collections and billing.
Establish and enforce proper accounting methods/policies/principles. Prepare SOPs for accounting procedures/practices. Review work flows and drive continuous process improvements.
Coordinate and complete annual merchandise physical inventory observation
Coordinate and assist with completion of annual audits.
Assist with development and maintenance of financial statements and chart-of-accounts.
Work with IT Department to ensure that the dues billing process is completed accurately and timely. Train and supervise other Finance Department employees on the process. Document all procedures.
Coordinate and supervise District dues collections, dues payment processing and reporting, electronic funds transactions and reports, customer service and research.
Maintain working relationships with bank representatives and understand procedures related to electronic bank transactions and reporting.
Understand foreign currency rates, issues and transactions, as it relates to billing, collections, transfers, disbursements, reconciliation, and reporting.
Conduct performance reviews of all direct reports, assist with developing, implementing and evaluating department performance measures.
Hire, motivate, recognize, reward, coach, counsel, and train all direct reports.
Protect organization's value by keeping information confidential.
Assist with developing and managing the Finance Department budget and other departments as assigned.
Familiarity with all Board Policies and Procedures related to Finance. Improve systems and procedures and initiate corrective actions.
Collaborate on new ideas and solutions for current organization and department issues.
Accomplishes accounting and organization mission by completing related results as needed.
Work with Controller to understand the budget preparation and approval process.
Work with Controller to understand Governance structure and participates in Board Committee Meetings.
Coordinate the preparation of financial reports for annual audit
Assist Controller to prepare for organization's annual International Convention.
Use of NetSuite as it relates to Accounts Payable and Financial Statement reporting. Document processes.
Use Adaptive Insights as it relates to preparing the Finance Department budget and subsequent review. Document processes.
Work with other departments to accomplish objectives and resolve problems and issues.
Ensure there is a redundant process backup in place for every critical operation of the Finance Department.
Monitor technology to determine ways to automate the accounting processes without sacrificing accuracy and accountability.
Implement and monitor the month, quarter and year-end closeout accounting schedules.
Assists the Controller in preparation of tax returns.
Assists the Controller with understanding the procedures and processes related to the Group Exemption filing for organization's entities.
Bachelor's degree in accounting
5 plus years' experience in association non-profit accounting. (Fund accounting is a plus.)
2-5 years of supervisory and leadership experience with accounting responsibilities.
Strong initiative and ability to work with limited supervision.
Strong budgeting, financial forecasting and financial analysis skills required.
Strong understanding of accounting internal controls.
Skill to use a personal computer and various software packages.
Knowledge of Net Suite One World, Adaptive Planning, and/or Personify a strong plus.
Microsoft Office Suite Products
Microsoft Outlook– utilization of email, calendar and management tools
Strong analytical and problem-solving skills
Strong task-management and organizational skills
Strong budgeting experience a plus
CPA certification a plus
Experience working with volunteers a plus
Kiwanis Family or service club experience a plus
Multilingual a plus
WORKING CONDITIONS/OTHER INFORMATION:
Weekend work and overtime required
Required to sit most of the day and complete data entry using a desktop computer
Lifting and moving file boxes. Walking and standing to communicate to Finance Team and other staff in the building
Work in close proximity to co-workers and direct reports in a cube environment
Internal Number: FIN - Acctg Mgr
About Kiwanis International
Interested in a career that impacts the lives of others positively every day? Give Kiwanis International a look.
For more than 100 years, Kiwanis has been dedicated to improving the lives of children and helping create the leaders of tomorrow. Kiwanis is continuously changing and growing.
Kiwanis employees are hard-working and caring professionals. They live up to the highest standards of integrity and excellence. Kiwanis provides a full array of benefits:
401(k) retirement plan with company match
Health and Dependent Care Flexible Spending Accounts
Employee Assistance Program
Paid time off/holidays
Employee functions and recognition programs